Using intraLibrary for research administration: Towards an integrated workflow
May 11, 2009 2 Comments
We’ve had positive feedback from the research administrators about inputting data directly into intraLibrary rather than EndNote which is their current workflow and I’m meeting with them next week to demonstrate how it might work and get some feedback. We didn’t want to ask them to input more data than they are used to (though we will be asking them to source the published URL); the current template incorporates several fields that are specific to the broader OA remit – copyright for example – so I’ve developed a two stage workflow whereby administrators enter Title; DOI; Source Title; Journal Volume; Journal Issue; Source publication date; Start page; End page; Journal ISSN; Abstract; Author(s); Publisher; Type of resource. They can then send it to the next stage of the workflow for a designated repository administrator/librarian (me!) to complete – as well as adding keywords and classification against LCC, this will involve SHERPA RoMEO to establish copyright permissions and whether we can pursue full text.
The other important function is reports for faculty information – for example, lists of the academic year’s outputs for Faculty Research Committee meetings. Intralibrary does permit an administrator to generate metadata reports by collection and I’ve been able to select the relevant metadata fields and generate an Excel spreadsheet of results by faculty. However, it’s not terrible user friendly and, unlike EndNote, results aren’t in a nice Harvard style reference so it remains to be seen if this will be acceptable to the research administrators.
(N.B. Might it be possible to intercept the data so we could programmatically transform it into Harvard style references; pass it to a MySQL database for example and access / transform it from there? This would provide information as closely as possible to the way it is already generated by EndNote.)